Coordinators: Mary Prett (936) 874-2535 DavidPrett@aol.com
Dave Prett (936) 874-2535 DavidPrett@aol.com
Hispanic Contacts: Maria Delgado-Tovar (936) 438-1161 Marias720@yahoo.com
Imelda Isaias (936) 295-4732 (936) 355-2576 firstname.lastname@example.org
Student Contacts: Joe Magee (936) 291-2620 email@example.com
Ministry Mission Statement:
“To perpetuate the essence of Jesus’ own ministry and mission, welcoming the least and the littlest; extending love, patience, compassion, tolerance, and acceptance to all; assuring that all present feel welcomed without reservation and facilitated in all ways necessary to fully participate in our loving community of Christ”.
Specific Roles & Responsibilities:
Be sensitive to the cultural diversity of the congregation and work to encourage all to feel comfortable and welcomed to fully participate within our family as fellow brothers and sisters in Christ.
Become familiar with the location of, and contents of, our parish “Information Booth /Virtual Office”. This “Information Booth/Virtual Office” will enable you to accurately and quickly answer many of our Parishioners questions, provide guidance in our various ministries and organizations and enable a more full participation by them in our parish community. If you cannot answer a question or meet a need please direct the parishioner tothe IBVO if it is open at that time or give them an “IBVO CARD” that advertises the IBVO function, hours open, and contact information. These cards are available on the table in the Narthex.
Dress in a manner that, to you, reflects your commitment to our Ministry Mission. At the 12:30 Mass, the Hospitality Ministers wear the white robes from the closet in the Narthex.
Become familiar with the physical layout of our Church and associated buildings and parking lot(s) so you may be helpful in directing people to restrooms, cry room, overflow room, wheel-chair/handicapped seating/nursery etc.
Become familiar with the times of other liturgies.
Be aware of location of hymnals and other worship aids.
Assist the hearing impaired. There are headphones available to help people hear (in the sacristy in the plastic container with the blue top on the counter). There are headphones with battery packs. Put a note on any that run out of power so the batteries can be recharged. Make sure that you take out the batteries and clean the headphones with the alcohol swabs provided.
Be aware of when you are scheduled to serve and as soon as you become aware that you cannot serve on that day/time please let the Ministry Coordinator, and other Hospitality Ministers where possible, know this. We are targeting for four Hospitality Ministers for each Mass, but we need more people to achieve that goal on a regular basis.
If you are not scheduled at a mass you are attending please offer your help to those serving at that mass in case some unforeseen needs have arisen.
Try to arrive 30 minutes before Mass and check in with each other and those of other ministries to see if there are any special needs, issues that may have arisen that you might be helpful with resolving. If the carpet is not clean, vacuum it!
Know where to sign in and pick up your “Hospitality Minister” pins in the Sacristy and always wear them while you are serving.
Make sure that there are Bulletins in the holders. There are usually more in the Sacristy, but save some for the next Mass. Try and give them out after Mass. After the Mass, straighten the books in the racks, remove all bulletins and put them back in the holders. Pick up any trash from the pews, pick up debris from the floor and vacuum the aisles, back carpet and seats if necessary. Clean the windows and the glass in the doors in the cry room with the Windex wipes (from the closet in the sacristy) if they are
Try and greet every person coming into the church with a smile and genuine ‘welcome’, handshake etc. Try to spread this welcome to everyone and avoid being captured in lengthy conversations with a single person or couple, when possible.
Use the available umbrellas to cover people, as possible, from their cars to the door in inclement winter. The rug to place on the floor when it rains is in the first closet to the right in the Sacristy. Go get it and roll it out near the side door if it is not there already from a previous Mass. Roll it back up if you are at the last Mass or the rain is gone if it is dry.
Try and keep the ‘handicapped’ pews for that purpose. The space at the ends are also good places for infant carriers. Try and get at least 7-9 people in the regular pews (depends on how many young children are present). Be gentle with everyone, be nice….we do not want to be viewed as ‘parish police’….people can have surprising, and valid, reasons for sitting where and how they do and may not want to verbalize these reasons (disabilities of all kinds, phobias about being ‘too close” to others etc.).
When you are met with resistance of any kind simply gracefully yield with a brief “No problem” and move on. After Mass starts, try and seat people from the outside aisle, but don’t tackle anyone going up the middle….they may be joining someone. Don’t seat anyone during the gospel or homily, unless Fr. Fred points out seats.
Notify the Extraordinary Ministers of Holy Communion (EMHC) of anyone needing to have Holy Communion brought to them (just the Host). Be proactive on this. Some disabled folks will sit at the back of the church if they were late arriving and may not feel comfortable making the request on their own initiative.
What to do when a parishioner needs the Body of Christ brought to them during Communion:
For Ministers of Hospitality:
For Extraordinary Minister of Holy Communion (EMHC):
Pick someone to take up the Gifts, also appropriately attired. It is a wonderful way to really engage people actively in the Liturgy especially younger folks and parents with children. (Spread the honor around…..it’s also a great opportunity to gain new disciples for more active participation in all our ministries both liturgical and social).
The unconsecrated bread and wine are in the top part of the cabinet in the Narthex, put there by the Sacristan.
Decide who will take up the collection in the church and in the Parish Hall if there is ‘overflow’. Make sure that you know how many collections are scheduled. The collection baskets are under the cabinet in the Narthex and the collection boxes are inside. Baskets for the ‘overflow’ are supposed to be on top of the cabinet in the Narthex or in the Parish Hall.
As Kathy pointed out in a note with the Hospitality schedule; about the collection, please be mindful of what is going on around you - especially during the collection. It is important for you to know that it doesn't matter how little or much is in the collection basket. If someone wants the offering (if we are being robbed) let them have the money. All the money in the world cannot replace you. You are priceless!
Know how to set up the ‘overflow’ in the Parish Hall…..It will usually be open, but Mary Prett or Kathy Boscarino (DRE/YM) have the keys.
The first aid kit is in the sacristy.
The wheelchair is in the little room behind the piano on the left side of the altar. It can be reached from the Parish hall with a key.
The umbrellas, holder, mop and towels for mopping up the wet floor are in the closet in the Narthex.
During wet weather use the towels and or the mop to keep the tiles in the Narthex dry…one wet umbrella can dribble a lot of water on the tile. Encourage people to leave their umbrellas just outside the doors in the containers provided where they can drip away without consequence.
The restrooms are to the left as you enter the back of the church, past the
Confessional. There are more in the Parish Hall if the overflow is open.
There are trashcans in both restrooms and a larger one outside the entry door near the Sacristy and the door near the altar.
The Holy Water is in the Narthex beside the cabinet with the collection boxes in it on the left as you enter the church.
Father Fred is usually happy to ‘Bless’ things (statues, rosaries, etc.) after mass, if he doesn’t have to be somewhere else.
Be proactive in assisting in any emergency events. Keep calm.
Approximately 50 in the Ministry